OSHA Electronic Injuries and Illnesses Reporting Rules Change

OSHA Electronic Injuries and Illnesses Reporting Rules Change

OSHA electronic reporting of injuries and illnesses rules have undergone another change, and this time it’s to account for worker privacy.  The new final rule was published in the Federal Register on January 25, 2019 and is effective February 25, 2019.

What Has Changed?

Employers with more than 250 employees were to begin including OSHA Forms 300 and 301 with their electronic submittals starting in 2019.  These forms name the particular workers affected, along with the body parts injured, date of birth, date of hire, address, and treatment.  This information could have made it to the online, searchable database, compromising sensitive employee information.

The new rule removes this requirement in order to protect worker privacy.  Employers with more than 250 employees are still required to submit their 300As.

In addition, OSHA is requiring employers to submit their Employer Identification Numbers with their electronic submissions.  OSHA feels this new requirement will help better organize and track submissions and avoid duplications.

Below is a revised table of requirements.  Are you required to submit OSHA electronic reports?  If you have questions, please contact us!

osha reporting requirements

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Semiannual Regulatory Priorities Set by EPA and OSHA

Semiannual Regulatory Priorities Set by EPA and OSHA

Twice a year each of the President’s cabinets and executive agencies submits a regulatory agenda for the upcoming months.  It’s a list of priorities and which regulatory areas they intend to focus on.  The following items were listed as priorities in EPA’s agenda and in the OSHA portion of the Department of Labor’s agenda.

EPA – Air Quality

  • New Source Review and Title V Permitting – EPA hopes to simplify the New Source Review process (preconstruction air permits). There are two memos EPA wants to make law.  The first is EPA won’t second guess preconstruction analysis that complies with procedural requirements.  The other is the rescinding of the “once in always in” rule. A rule change will allow companies who are major sources to become area sources if their potential to emit falls below thresholds, reducing regulatory requirements.
  • Electric Utility Greenhouse Gas Rules – Recently EPA proposed a new rule for greenhouse gas emissions called the Affordable Clean Energy Rule. They will continue to look at this alternative approach to the Clean Power Plan Rule.
  • Oil and Gas New Source Performance Standards – EPA has been reviewing the rule including regulation of greenhouse gases through emissions limits on methane. A proposal for public comment will be issued.
  • Safer Affordable Fuel-Efficient Vehicles Rule – EPA will hold public hearings on their August 2018 proposal to amend and establish new Corporate Average Fuel Economy and greenhouse gas emissions standards for passenger cars and light trucks for model years 2021-2026.

EPA – Water Quality

  • National Primary Drinking Water Regulations for Lead and Copper and Perchlorate – EPA will be looking at the lead and copper drinking water rule in order to clarify, reduce complexity, modernize and strengthen it to make it more effective and enforceable. They will also be working on drafting a regulation for regulating perchlorate in drinking water.
  • Peak Flows Management – EPA will be updating permitting regulations for publicly owned treatment works that have separate sanitary sewer systems to deal with the excess wastewater collection that comes with wet weather.
  • “Waters of the U.S.” – EPA will be working on step 2 in the redefining of the term waters of the United States with a reevaluation of the definition, including redefining the term “navigable waters”.
  • Clean Water Act Section 404(c) – EPA will update the regulations concerning its authority in the permitting of dredged and fill material discharges. In reducing its power to veto a permit for any reason, it hopes to help increase predictability and certainty for the U.S. Army Corps of Engineers, landowners, investors, and businesses.
  • Steam Electric Power Generating Point Sources – EPA will publish a notice of proposed rulemaking for reconsideration of the Steam Electric Effluent Limitations Guidelines rule.

EPA – Waste and Land Contamination

  • Per- and Polyfluoroalkyl Substances – The use of these chemicals have been prevalent in a wide variety of items such as stain resistant fabrics and carpets, cosmetics and fire-fighting foam. EPA is set to designate them as hazardous substances and is yet to determine which mechanism to use, whether it be CERCLA or the Clean Water Act.
  • Accidental Release Prevention Regulations Under Clean Air Act – EPA has proposed changes to the Risk Management Plan rule to better coordinate with OSHA and DOT rules, lessen security concerns of sharing information with local emergency planning and response organizations and ease the economic burden caused by some provisions. In the next few months, public comment will be solicited on rule changes.
  • Disposal of Coal Combustion Residues from Electric Utilities – EPA is planning to modify the final rule on disposal of coal combustion residual (CCR) as solid waste and will be amending certain performance standards to give additional flexibility to states.

EPA – Chemical Safety

  • TSCA Amendments – 2016 TSCA amendments require EPA to evaluate existing chemicals for health risks to vulnerable groups and workers who daily use them. This action will be funded by user fees from chemical manufacturers and processors when they submit test data for EPA review, manufacture or use a new chemical, or process one subject to risk evaluation.  These fees will go into effect in 2019.  Also, EPA is on a deadline to do risk evaluations and issue any new proposed rules for persistent, bioaccumulative and toxic (PBT) chemicals by June 2019.
  • Lead Dust Hazards – EPA has proposed strengthening lead hazard standards on dust from floors and window sills in child-occupied facilities. Final action will be June 2019.
  • Pesticide Safety – EPA is considering changes to Certification of Pesticide Applicators regulations from 2017 and agricultural Worker Protection Standard regulations from 2015.

OSHA

  • Electronic Reporting – After requiring certain employers to submit OSHA recordkeeping information to a website which would provide publicly available data, OSHA realized it couldn’t guarantee that personally identifiable information from the 300 and 301 logs wouldn’t be published. Thus, OSHA is proposing to change the Improved Tracking of Workplace Injuries and Illnesses Rule to just include the OSHA 300A summary data.
  • Beryllium – After revising the beryllium standard, OSHA realized exposure in shipyards and construction was limited to a few operations so some of the provisions required within the standard wouldn’t improve worker protection and could be redundant with other standards. OSHA will be working to revise the rule.
  • Standards Improvement Project (SIP) – OSHA will be working on Phase IV of their SIP. SIPs are used by OSHA to fix standards to correct errors, update technical references, account for new technologies and practices, delete duplicate information and fix inconsistent information.  SIPs can affect one or a number of standards.  For example, items for SIP IV include removing the requirement to put social security numbers on records and allowing for storing digital copies of x-rays rather than on film only.

Want more details?  Read the full regulatory agenda for EPA here and for OSHA here.

Want us to write an article in more detail about any of these issues?  Email our team and let us know what you’d like to see!

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OSHA’s Ammonium Regional Emphasis Program

OSHA’s Ammonium Regional Emphasis Program

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OSHA has announced it has developed a regional emphasis program for ammonium starting October 1, 2018.

Who is Affected?

The emphasis program targets fertilizer grade ammonium nitrate and agricultural anhydrous ammonium.  Both create a significant hazard of fire and explosion and are toxic to those who handle them.  Companies who store, mix, blend, and distribute these products will be targeted in this program.

Ammonium nitrate storage issues came into prominence with the 2013 West Fertilizer facility explosion.   This regional emphasis program was a recommendation of the Chemical Safety Board’s report following the incident.

Which States are Included?

The regional emphasis includes particular states from OSHA Region VI and OSHA Region VII.  These include Oklahoma, Texas, Arkansas and Louisiana from Region VI and Kansas, Missouri and Nebraska from Region VII.

What is the Enforcement Date?

Affected companies will have 90 days from October 1st to get their compliance activities in order before OSHA starts issuing penalties, roughly until the end of the year.   Storage of ammonium nitrate falls under 29 CFR 1910.109(i), and storage and handling of anhydrous ammonia falls under 29 CFR 1910.111.  There are other OSHA regulations and requirements which apply to the handling of these chemicals.

What’s Next?

If your company will be affected by this OSHA ammonium regional emphasis program, iSi can help you determine what you need to do to comply and be ready for any upcoming inspection.  If you don’t know if you are affected or not, we can help you make that determination.  Contact us today for pricing, or fill out our online form!

Let iSi help you determine you ammonium compliance elements!

Who Regulates Hazmat Shipments?

Who Regulates Hazmat Shipments?

In the environmental and safety world, it’s pretty simple to determine who’s the regulatory authority. For safety, in most cases it’s OSHA, and if you’re in a “state plan” state or if you’re a public entity, your state has an additional safety regulatory agency. For environmental issues, it’s EPA and for many states there is an additional state agency which covers environmental regulations plus you have municipal environmental rules. However, when it comes to shipping hazardous materials, it gets a little more complicated.

In the U.S., the shipment of hazardous materials is covered by federal regulation 49 CFR. 49 CFR addresses the shipment of hazardous materials by ground, air and vessel. The Department of Transportation (DOT) is responsible for enforcing 49 CFR.

DOT contains a variety of agencies which are responsible for ensuring specific parts of 49 CFR are being followed:

  • Pipeline and Hazardous Materials Security Administration (PHMSA);
  • Federal Aviation Administration (FAA);
  • Federal Motor Carrier Safety Administration (FMCSA); and,
  • Federal Railroad Administration (FRA).

In addition to the federal agencies, there are additional state agencies with the authority to enforce DOT regulations. For example, this could be your state’s department of transportation and additional agencies which govern the highway patrol, rail lines or pipelines. Thus, you could receive inspections from a variety of state officials and highway patrol in additional to the federal agencies.

If there was one arm of DOT which takes the lead in hazardous materials, it’s PHMSA. PHMSA’s focus is safe shipments and it creates and publicizes regulations. Thus, if you wanted to learn new information about shipping hazardous materials, start with PHMSA.

When it comes to air and vessel shipments, you’ll find that although 49 CFR has rules regarding these types of shipments, in parts, 49 CFR defers to two other agencies, the International Air Transport Association (IATA) and the International Maritime Organization who publishes the International Dangerous Goods Code (IMDG). These are international organizations, as the shipment of hazardous materials will often cross country boundaries via ocean or air. Thus, when you’re required to have training, you need the training of both 49 CFR and IATA or IMDG. IMDG can also be applicable to shipments within in the U.S. when shipping to Hawaii, Alaska or Puerto Rico.

Radioactive materials shipments are regulated under the U.S. Nuclear Regulatory Commission (NRC).

Both OSHA and EPA mention and defer to DOT within its regulations. Thus, you need to be aware AND trained in both the regulations of OSHA/EPA and DOT when dealing with environmental or safety issues.

49 CFR regulations can become very confusing. If you need help determining which regulations apply to you and how you need to ship your hazardous materials, contact us and we’d be happy to help!

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National Safety Council: OSHA Budget Gives Clues to Regulatory Agenda

National Safety Council: OSHA Budget Gives Clues to Regulatory Agenda

The National Safety Council (NSC) has reviewed OSHA’s Fiscal Year 2019 budget and within its budget justification section, NSC has found a number of items which give an insight into what will be OSHA priorities starting this fall through next year.  They include:

  • Revisions to fit-testing procedures;
  • Revisions to the recordkeeping rule;
  • Updated Hazard Communication Standard;
  • Final Rule on Beryllium for General Industry;
  • Crane operator certification revisions to the Cranes and Derrick Standard;
  • Including ANSI Consensus standards in the Powered Industrial Truck Section;
  • Standards improvements and educational material development; and,
  • Additional employees for enforcement, outreach and the Voluntary Protection Program.

President Trump’s budget proposal would eliminate the Chemical Safety Board and the Susan Harwood Training Grant Program.  OSHA’s budget justification seeks to keep the Chemical Safety Board and emphasizes its importance to preventing loss of life and injuries from chemical accidents.  With the money from the elimination of the Susan Harwood Training Grant, they would like to use that in other ways to develop training materials to reach large audiences.

Read more about the NSC’s research here:

Regulatory Agenda
Cuts to CSB and Harwood Grant

 

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Watch iSi’s Free Webinar on Silica in Construction

Watch iSi’s Free Webinar on Silica in Construction

Webinar

Watch our free webinar on the construction silica standard.

OSHA’s silica in construction standard goes into effect on September 23, 2017.  iSi recorded a webinar to cover the following aspects of the standard:

  • Elements of the New Standard
  • Exposure Sampling Requirements and Compliance
  • Engineering and Equipment Controls Overview
  • Respiratory Protection
  • Housekeeping
  • Medical Surveillance
  • Training Requirements

This webinar is free – click here to go to it.  If you have questions or need help with silica issues afterwards, please contact us!

 

OSHA’s silica in construction standard goes into effect on September 23, 2017.  iSi recorded a webinar to cover the following aspects of the standard:

  • Elements of the New Standard
  • Exposure Sampling Requirements and Compliance
  • Engineering and Equipment Controls Overview
  • Respiratory Protection
  • Housekeeping
  • Medical Surveillance
  • Training Requirements

This webinar is free – click here to go to it.  If you have questions or need help with silica issues afterwards, please contact us!

 

Webinar

Watch our webinar to determine how these regulations apply to your organization.

Need help sorting out these new silica requirements? Let iSi help!

Changes Coming to OSHA’s Electronic Injury Reporting Rule

Changes Coming to OSHA’s Electronic Injury Reporting Rule

The deadline to submit your injuries and illnesses for 2016 electronically through the new OSHA Injury Tracking Application website is December 1.  However, recent actions by OSHA suggest this rule has the potential to look differently next year.

In January, a lawsuit against the rule was filed in the U.S. District Court for the Western District of Oklahoma. The court stayed its ruling to allow OSHA to review the rule. As a condition of the stay, the court required OSHA to file status reports with the court. In the final status report recently issued, OSHA acknowledged they had reviewed the rule, have drafted regulatory text, summaries and explanations for proposed changes, and their economists are currently working on the economic impact analysis of the proposed changes.

Thus, the electronic recordkeeping rule is likely to be changed, but there are no indications of what will be changed or when. The two most contentious parts of the rule have been making injury/illness data for each company publicly available online and additional anti-retaliation rules which affect certain types of employee safety incentive programs and post-accident drug testing procedures.  There is some thought that both of these previsions may be altered or removed from the rule.

In the meantime, if your company is required to submit electronically, the rule stands as-is and you will need to get your data uploaded by December 1.   Who is required to submit electronically?  Check out our previous blog describing which companies are affected and what the process for submitting electronically entails.  Need help with the data upload or sorting this all out?  Contact us today!

 

Silica Rule Enforcement: OSHA Giving “Good Faith Efforts” a 30 Day Extension

Silica Rule Enforcement: OSHA Giving “Good Faith Efforts” a 30 Day Extension

osha-silica-dust-construction-general industry-webinar

Webinar

View our free webinar to determine how these regulations apply to your organization.

OSHA’s new Silica in Construction Rule (29 CFR 1926.1153) went into effect on September 23, 2017. For most regulations, this is typically the day the agency can start enforcing the rule and issuing citations. Because of the way the rule is structured, with the Table 1 approach, OSHA’s instructed its regional administrators to take employers’ good faith efforts into account when conducting inspections over the next 30 days.

This means if you are required to comply with the new rule, and making an effort to come into compliance, OSHA will likely use any potential violations as an opportunity for assistance and outreach rather than enforcement.   This will occur for 30 days, or until October 23, 2017. After that time, inspection and citation directives will be finalized and the rule will be fully enforced.

If OSHA finds your company is NOT trying to comply yet, they will be conducting air exposure monitoring of your site, and you will be eligible for citations. Any citations issued before October 23, 2017 will need to be reviewed by OSHA’s National Office.

Are you making a good faith effort right not? What do you need to be working on to comply with the standard? Watch our free silica in construction webinar!

Webinar

View our free webinar to determine how these regulations apply to your organization.

OSHA’s new Silica in Construction Rule (29 CFR 1926.1153) went into effect on September 23. For most regulations, this is typically the day the agency can start enforcing the rule and issuing citations. Because of the way the rule is structured, with the Table 1 approach, OSHA’s instructed its regional administrators to take employers’ good faith efforts into account when conducting inspections over the next 30 days.

This means if you are required to comply with the new rule, and making an effort to come into compliance, OSHA will likely use any potential violations as an opportunity for assistance and outreach rather than enforcement.   This will occur for 30 days, or until October 23. After that time, inspection and citation directives will be finalized and the rule will be fully enforced.

If OSHA finds your company is NOT trying to comply yet, they will be conducting air exposure monitoring of your site, and you will be eligible for citations. Any citations issued before October 23 will need to be reviewed by OSHA’s National Office.

Are you making a good faith effort right not? What do you need to be working on to comply with the standard? Watch our free silica in construction webinar!

OSHA Announces Its 2017 Top 10 Violations

OSHA Announces Its 2017 Top 10 Violations

This week at the National Safety Council’s annual Congress and Expo, OSHA announced its Top 10 Most Commonly Cited Violations for 2017.   The list combines both general industry (1910) and construction standard (1926) citations.

For the past few years the list has included much of the same topics, just in a different order.  This year is much of the same, however, general electrical hazards have dropped from the list and fall protection training has taken its place.

Here is the new Top 10:

  1.   Fall Protection – General Requirements (1926.501)
  2.   Hazard Communication (1910.1200)
  3.   Scaffolding (1926.451)
  4.   Respiratory Protection (1910.134)
  5.   Lockout/Tagout (1910.147)
  6.   Ladders (1926.1053)
  7.   Powered Industrial Trucks (1910.178)
  8.   Machine Guarding (1910.212)
  9.   Fall Protection – Training Requirements (1926.503)
  10. Electrical – Wiring Methods (1910.305)

Source: National Safety Council

Do you have these issues at your worksite?  Let us help you find out with an OSHA safety audit!

Fall Protection Requirements Updated

Fall Protection Requirements Updated

Walking-Working Surfaces Final Rule for General Industry Incorporates Construction Standards

OSHA has incorporated Construction Standards into the General Industry Walking-Working Surfaces and Fall Protection Systems Standard. Walking-working surfaces can be floors, stairs, ladders, roofs, ramps, scaffolds, elevated walkways or fall protection systems.

Some of tasks required immediately include employee training in slips, trips, falls and fall protection equipment, as well as regular inspections and maintenance of walking-working surfaces.  Inspections, maintenance, and replacements (if needed) of fall protection equipment is also required.

The rule allows employers some leeway in choosing the fall protection systems which work best for them, which has been a part of the OSHA 1926 Construction Standard. It also phases in certain protections for fixed ladder systems which extend over 24 feet. For now, cages and wells on existing ladders are ok until the year 2036. However, any new or replacement ladders must have ladder safety or personal fall arrest systems installed on them starting next year.

The new rule incorporates language for those who use rope descent systems, or RDS. No RDS should be used at heights higher than 300 feet above grade, and employers are to have the anchorage points of these RDS systems certified by November 20, 2017. This certification requires inspection, testing, and verification that it’s capable of holding 5,000 lbs. per employee.

With the rule, OSHA has deferred scaffolding requirements to the construction standard.

For more information, check out the Walking-Working Surfaces rule’s frequently asked questions site.

A table of fall protection compliance deadlines for the new general industry walking-working surfaces standard.

Walking-Working Surfaces Final Rule for General Industry Incorporates Construction Standards

OSHA has incorporated Construction Standards into the General Industry Walking-Working Surfaces and Fall Protection Systems Standard. Walking-working surfaces can be floors, stairs, ladders, roofs, ramps, scaffolds, elevated walkways or fall protection systems.

Some of tasks required immediately include employee training in slips, trips, falls and fall protection equipment, as well as regular inspections and maintenance of walking-working surfaces.  Inspections, maintenance, and replacements (if needed) of fall protection equipment is also required.

The rule allows employers some leeway in choosing the fall protection systems which work best for them, which has been a part of the OSHA 1926 Construction Standard. It also phases in certain protections for fixed ladder systems which extend over 24 feet. For now, cages and wells on existing ladders are ok until the year 2036. However, any new or replacement ladders must have ladder safety or personal fall arrest systems installed on them starting next year.

The new rule incorporates language for those who use rope descent systems, or RDS. No RDS should be used at heights higher than 300 feet above grade, and employers are to have the anchorage points of these RDS systems certified by November 20, 2017. This certification requires inspection, testing, and verification that it’s capable of holding 5,000 lbs. per employee.

With the rule, OSHA has deferred scaffolding requirements to the construction standard.

For more information, check out the Walking-Working Surfaces rule’s frequently asked questions site.

A table of fall protection compliance deadlines for the new general industry walking-working surfaces standard.

iSi can help with fall protection training, programs and equipment inspections!

Fit Testing: NIOSH Affirms OSHA’s Annual Fit-Test Requirements

Fit Testing: NIOSH Affirms OSHA’s Annual Fit-Test Requirements

A study published by NIOSH has affirmed the need for OSHA’s requirement for annual fit-testing for filtering facepiece respirators and other tight-fitting respirators.

In its study, NIOSH followed 229 subjects over three years’ time, making fit and physical characteristic measurements every 6 months. It was found that after one year, 10% of the subjects had changes in fit. In two years it was 20%, and in the third year, it was up to 26%. OSHA’s intended threshold for fit changes, when it made its rules in 1998, was 7% annually.

NIOSH also found that subjects who had lost 20 or more pounds had respirator fit changes. The greater the weight loss, the higher the chance that the respirator fit changed. Thus, NIOSH recommends those persons who lose 20 or more pounds get priority fit-test scheduling, even it is less than a year since their last fit-test.

In addition to weight loss and gain, other events such as dental changes, facial scarring and cosmetic surgery can affect respirator fit as well.

If your company has a group of employees who need their required annual fit-testing and/or their required annual respiratory protection refresher training, iSi can help! iSi can conduct both qualitative and quantitative fit testing.  Request a price quote here.

Note: NIOSH’s study can be found at: https://blogs.cdc.gov/niosh-science-blog/2016/01/05/fit-testing/

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